Repository

Type of resource

Training materials

Main Language

English

Source

Procure2Innovate

Version date

12^th of December 2020

Link

Collection_of_procurement_training_materials_for_public_authorities.pdf (procure2innovate.eu)

Resource summary

Overview of all freely available training material on innovation procurement at national and European level. It is based on information from all competence centres of the Procure2Innovate project. It mainly covers topics for public authorities but also areas of green and responsible procurement.

The material classifies resources by language, main topic areas (public procurement of innovation- PPI, pre-commercial procurement- PCP and topics relevant for both) and target audience (political decision makers, strategic public procurers, operative public procurers and other stakeholders.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

English

Source

European Commission

Version date

2021

Link

Commission Notice — Guidance on Innovation Procurement - Publications Office of the EU (europa.eu)

Resource summary

The purpose of this Notice is to offer practical guidance on innovation public procurement. This guidance document presents in a concise manner the fundamental aspects of innovation procurement: why it is important, who has interest in it and how this process can be done.
The document reflects the responses received in a prior public consultation. The level of detail has been deliberately chosen so that it reaches the widest professional public (buyers, policy makers and suppliers) and triggers interest in those who never thought of it, those who never felt concerned. Even the most advanced readers will find useful references to the recent initiatives and examples.
This Guidance is therefore designed as follows:
Chapter 1 clarifies the innovation procurement concept, its overarching dimension and added value.
Chapter 2 outlines the policy framework that is necessary to make strategic use of innovation procurement.
Chapter 3 illustrates how to open the doors of public procurement to innovators, including start-ups and innovative SMEs.
Chapter 4 describes how to put public procurement procedures at work to modernize public services with innovative solutions and to create growth and jobs, namely with regard to the management of Intellectual Property Rights (IPR).
Chapter 5 refers to certain criteria that innovation procurement should fulfil to avoid granting State aid to a supplier
Annexes provide practical information to buyers on IPR, and tools to help buyers organise meetings with suppliers.

This Guidance could be a source of inspiration for all actors involved in public procurement:

• public procurement officers
• final users of the procured solutions
• decision-makers and policy makers whose contribution to creating favourable conditions is key
• suppliers who can learn how to compete better with their innovative solutions in public procurement
  

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Platforms

Main Language

English

Source

Procure2Innovate

Version date

12th of December 2020

Link

https://haeppi-project.eu/

Resource summary

This is a free online training course developed in the framework of HAePPI project (co-funded by the Erasmus+ programme): https://haeppi-project.eu/ 
It addresses the needs of SMEs that would like to take part in this kind of public procurement tenders, but also it is a support tool for public authorities.

Phase

• Initiation

Target audience

• Political decision makers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Platforms

Main Language

English

Source

Procure4Health

Version date

January 2023

Link

https://community.procure4health.eu/home

Resource summary

Repository of resources, including market research, case studies and best practices.

A Capacity Building Catalogue (CBC) with all relevant topics and focusing on addressing identified knowledge gaps of procurers within innovation procurement. A repository of resources with a collection of materials and insights from procurers, such as successful projects, challenges and barriers solved, results of previous OMC, mapping of existing resources and tools for attracting industry stakeholders as a key component in the collaborative process.

The Catalogue is available in the Procure4Health Platform: https://community.procure4health.eu/home 

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

English

Source

InnoBroker

Version date

14th of April 2020

Link

IPP •• Resources (innovation-procurement.org)

Resource summary

This Catalogue of Good Practices showcases five exemplary cases in Public Procurement of Innovation from the different InnoBrokers pilot projects. The good practice cases presented in the document encompass different stages of the brokerage service and focus in particular on pre-procurement planning and support, exemplary needs assessment process and market engagement methods.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

English

Source

Procura+

Version date

2016 (3rd Edition)

Link

ManualProcura_online_version_new_logo.pdf (procuraplus.org)

Resource summary

The manual aims to position sustainable procurement in the current economic, political and legal framework. As with previous editions, it acts as a central point of reference for public authorities and others wishing to understand and implement sustainable procurement. The lessons and experiences of Procura+ Network participants are reflected in the pages that follow, together with the findings of a number of recent large-scale studies and sector-specific initiatives.

The 3rd edition of the manual continues to offer a clear overview of what sustainable procurement is, how it can be implemented and what the costs and benefits are. It is intended to be used both by those who are new to the field and those who are already familiar with the key concepts but are seeking examples of sustainable procurement in action and arguments to strengthen it within their own organisations.

The Procura+ European Sustainable Procurement Network Procura+ is a network of European public authorities and regions that connect, exchange and act on sustainable and innovation procurement. These organisations collaborate through seminars, webinars, working groups, twinning activities, via e-mail and a dedicated discussion forum. In addition, many participate in related sustainable procurement projects and initiatives. More on the Network can be found on the website: https://procuraplus.org/home/

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

English

Source

iprocurenet- European Comission

Version date

18th of June 2021

Link

https://www.iprocurenet.eu/wp-content/uploads/iProcureNet-Toolbox-Methods-and-tools-overview-Commission-Notice-Guidance-on-Innovation-Procurement.pdf

Resource summary

Practical guidance on innovation public procurement management including IPR.

This guidance document presents in a concise manner the fundamental aspects of innovation procurement: why it is important, who has interest in it and how this process can be done.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Training materials

Main Language

Italian

Source

AR-TER

Version date

5th of December 2022

Link

https://youtu.be/0WX_2_7T71s
APPALTI per l’INNOVAZIONE opportunità per le imprese innovative – ART-ER

Resource summary

This workshop, organised by ART-ER as part of the activities of the EEN SIMPLER Consortium, aims to provide a cognitive and introductory framework on the topic of innovative procurement, also through the presentation of case studies and testimonies of direct experience.

The workshop also intends to open an initial discussion on possible scenarios and application areas of interest for the regional ecosystem, taking into account current trends and the growing development of electronic markets.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Platforms

Main Language

Italian

Source

Agenzia per l'Italia digitale

Version date

29th of December 2020

Link

https://www.agid.gov.it/it/agenzia/appalti-innovativi/il-portale-degli-appalti-innovativi  

Resource summary

Appaltinnovativi.GOV is the innovation brokering platform dedicated to innovation procurement by Italian public administrations.

It includes the "appaltinnovativi.gov.it" website and the collaboration agreements and was created in accordance with the provisions of action line 75 of Chapter 10 of the Three-Year Plan for Information Technology in Public Administration 2019-2021.

The objectives of the platform are:
•   promote the use of innovation procurement;
•   enable Italian Public Administrations in the performance of these procedures;
•   to facilitate the meeting between the demand and supply of innovation, encouraging effective collaboration between PA, companies and research bodies, in line with the provisions of the Italian Digital Agenda.

The portal offers a wide selection of procedures launched by Italian PPAAs, also within the framework of national programmes, and is designed to support the entire innovation path, from the emergence of needs to the implementation of procurement. In addition, it proposes to federate the Open Innovation platforms of the Regions, the portals of the Clusters, and of the Associations representing economic operators with the aim of creating a network that prepares the factors of innovation production and makes effective and structural what is in their power.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

French

Source

Ministère de l'Economie et des Finances

Version date

2019

Link

guide-pratique-achat-public-innovant.pdf (economie.gouv.fr)

Resource summary

This work is the result of a collective reflection between buyers and public organizations involved in supporting innovation, with the participation of professional federations and innovative companies.

However, the elements contained in the guide remain indicative: the levers of action identified (and their effects) vary from one situation to another and cannot be considered relevant or effective for every situation. It is therefore up to each organization to implement its own innovative method.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low

Type of resource

Other

Main Language

English

Source

euriphi

Version date

27th of September 2019

Link

Guidance on Economic Most Advantageous procurement of Innovative Solutions - Euriphi

Resource summary

The Guidance on Economic Most Advantageous procurement of Innovative Solutions is a final guidance for cross-border PPI compliant with member states laws. An overview of possible procedures (eg. Competitive Dialogue) to run a procurement process by translation the EU guidance onto health care. Also includes a description of practical qualitative and quantitative measure of a willingness to pay to assign a monetary value to criteria. In addition, the guide is a compilation of current use value-based contracting in practice.

The different highlighted points above will be addressed through:
i) the description of the relevant procurement procedures and their advantages and disadvantages for value-based innovative procurement- the Euriphi project in section 1.2 of the present document;
ii) guidance on the choice of selection and award criteria for value based innovative procurement (including an analysis of the “willingness to pay” method in section 1.3.2.3 of the present document) in section 1.3 of the present document;
iii) an analysis of the specificities of 12 member States on cross-border procurement (first bullet), in section 2 of the present document and;
iv) the use of innovative procurement processes as competitive dialogues, innovative partnerships and PCP’s in section 3 of the present document (including suggestions on how to adapt the EU guidance on innovative ways of procurement onto healthcare, in section 3.4 of the present document).
v) specific examples related to innovation procurement in the healthcare sector will be highlighted in section 3.4.

The EURIPHI (European Innovative Procurement of Health Innovation) Coordinating and Supporting Action (CSA) ended in June 2020. The project aimed to build out a common vision on the use of Value Based Innovation Procurement as a strategic tool fostering innovation. Since June 2020, actions have been put in place to ensure the sustainability of the results achieved during the project. More information: https://www.euriphi.eu/ 

Phase

• Initiation
• Procurement roadmap & process
• Implementation
• Deployment & Impact

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Medium
• High

Type of resource

Other

Main Language

English

Source

euriphi

Version date

21st of October 2020

Link

EURIPHI Reflection Paper 'Applying a value-based approach to innovation procurement in healthcare' - Euriphi

Resource summary

Public procurement can be a strategic tool to ensure that innovation enables patients to be in good health and to innovate the delivery of care, unlocking sustainable, resilient healthcare. However, due to budget limitations and spending reviews over past years across Europe, group purchasing organisations and centralised procurement bodies alike seek to buy in large volume, with an emphasis on spending reductions. This one-dimensional cost-based approach has brought unintended consequences for patients, healthcare professionals, as well as for our broader society and economy. This paper will focus on the topic of applying a value-based approach (as a means to ensure BPQR and MEAT in healthcare) to innovation procurement, i.e. the value-based procurement of innovative solutions.

It illustrates how the adoption of value-based innovation procurement brings opportunities to innovate healthcare delivery, addressing inefficiencies, avoiding unnecessary costs of care, while investing in personalised, high value quality, integrated care to the satisfaction of patients and caregivers and society alike.

The EURIPHI (European Innovative Procurement of Health Innovation) Coordinating and Supporting Action (CSA) ended in June 2020. The project aimed to build out a common vision on the use of Value Based Innovation Procurement as a strategic tool fostering innovation. Since June 2020, actions have been put in place to ensure the sustainability of the results achieved during the project. More information: https://www.euriphi.eu/

Phase

• Initiation
• Procurement roadmap & process
• Implementation
• Deployment & Impact

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Medium
• High

Type of resource

Platforms

Main Language

English

Source

EPP-eHealth project

Version date

2017

Link

eHealth (innovationithospitals.com)

Resource summary

The Resource Centre of EPP-eHealth project contains project deliverables, workshop materials, webinars, glossary, mapping, eHealth documentation, information about joint statement of unmet needs and other such as guidelines for the completion of the Call for tender.

The EPP-eHealth project is a coordination and support action aimed at highlighting the importance of a more pro-innovation approach to procurement that is based on pooling the demand of eHealth solutions and encouraging potential suppliers to offer eHealth novel solutions to address healthcare challenges rather than the lowest price for old solution. It also aims to promote the benefits of and best practices in innovation procurement across Europe to encourage public procurement innovative eHealth solutions.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Training materials

Main Language

English

Source

EcoQUIP+

Version date

From June to November 2020

Link

Resources - EcoQuip Plus

Resource summary

Webinars that cover key aspects of Innovation Procurement.

These are presented by practitioner experts who used case examples to show how innovation can deliver better outcomes and better value for the healthcare sector and wider public services and also a series of webinars aimed at healthcare managers, which look at the potential of innovation procurement to address key healthcare challenges.

Innovation procurement in action: this webinar focused on how innovation procurement operates on the ground and look at the Forward Commitment Procurement methodology as a practical and proven tool to deliver better outcomes for hospitals and patients.

Stakeholder engagement in innovation procurement: this webinar introduced the concept of stakeholder engagement as a key success factor, and how this supports the identification of a credible, outcome-based requirement.

Market engagement in innovation procurement: effective engagement with the market is a corner stone of innovation procurement. This webinar will look at the tools and practices involved.

Phase

• Procurement roadmap & process

Target audience

• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Medium
• High

Type of resource

Other

Main Language

English

Source

IProcureNet

Version date

Prototype of the iProcureNet Toolbox. A definitive version will be finalised in three phases before April 2024.

Link

Toolbox (iprocurenet.eu)

Resource summary

Step-by-step guides and information on legal, practical and financial issues.

Its purpose is to create a practical framework and tools supporting the European Network and the Community of public security procurement agencies and departments in sharing technical needs, knowledge, legal matters, logistics processes, obstacles, as well as the identification of financial instruments in order to become more active in buying innovative security services, goods and solutions.

The iProcureNet Toolbox will include a comprehensive methodology, guidelines and a knowledge database of current procurement practices and processes in Europe.

The Toolbox will also create a firm foundation for setting up a group of countries (European Buyers Group) which, using the Toolbox, will be ready to procure after founding a common ground basis.

The iProcureNet Toolbox pretend to be a tool made by procurers and for procurers, open and flexible, as well as attractive and accessible.

It should be understood that the present methodology and contents will vary after receiving further information until the final release at the end of the project in 2024.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Courses

Main Language

English

Source

iRaise

Version date

2022

Link

https://www.iraise.eu/programme/

Resource summary

Blended-training program for professionals involved in innovation promotion and adoption within healthcare organizations, for increasing their skills and know-how to boost feasible, sustainable and scalable demand-driven innovation on digital solutions to be rapidly adopted in their daily practice.

Not a free available resource.

Phase

• Initiation
• Procurement roadmap & process
• Implementation
• Deployment & Impact

Target audience

• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium

Type of resource

Training materials

Main Language

English

Source

PiPPI

Version date

2021-2022

Link

Webinars – PiPPi Platform (pippi-platform.eu

Resource summary

PiPPi Community of Practice – an arena for joint innovation in healthcare: https://pippi-platform.eu/

PiPPi is a healthcare-focused interdisciplinary community. It provides a platform to voice and receive input on your unmet needs, as well as to share your knowledge, experiences and novel ideas. Meeting unmet healthcare needs identified by multidisciplinary professionals and end users through procurement of innovation, or innovation procurement.

PIPPI has hosted a number of educational webinars. They offer a variety of speakers and cover a variety of topics related to PIPPI. User guides, community of practice information, tips for procuring innovation are just a few of the resources covered here.

Phase

• Initiation
• Procurement roadmap & process
• Implementation
• Deployment & Impact

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

French

Source

Procure2Innovate

Version date

2018

Link

https://www.capdigital.com/wp-content/uploads/2018/03/guide-achat-public-innovant.pdf

Resource summary

CAP DIGITAL and the association "Construire au Futur Habiter le Futur" (Building in the Future, Living in the Future) look at innovative contractual arrangements.

The landscape of innovative contractual arrangements is still unclear for both public and private actors, but a recent study, in which Parme Avocats participated, identifies the various legal tools that can be legal tools that can be mobilized.

Phase

• Explore & initiate
• Procurement roadmap & process

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Courses

Main Language

French

Source

Réseau Commande Publique Grant Est

Version date

2021-2022

Link

Masterclass marchés publics - RCP Grand Est (commandepublique-grandest.fr)

Resource summary

Masterclass/webinars on PPI on all topic, the first being healthcare " Public procurement and health crisis: what to remember from the new regulatory measures?"

Masterclass/webinars with free access replays.

Phase

• Initiation
• Procurement roadmap & process

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Courses

Main Language

English

Source

European Institute of Innovation and Technology (EIT)

Version date

2015-2023

Link

Our programmes - EIT Health

Resource summary

The EIT Health programmes are unique offerings that give the opportunity to learn new skills, connect with a vast network of experts, access new markets and finance.

They are targeted to everyone, whether student, healthcare professional, entrepreneur, or anything in between.

Unique collaborative approach, they empower a network of innovators to overcome barriers, challenge convention and take action to put innovative products and services into the hands of those that need them the most.

EIT Health was established in 2015, as a ‘knowledge and innovation community’ (KIC) of the European Institute of Innovation and Technology (EIT). The EIT is made up of various KICs who each focus on a different sector, or area, of innovation – in this case, that is health and aging. The idea behind the EIT KICs is that innovation flourishes best when the right people are brought together to share expertise. The so called ‘knowledge triangle’, is the principle that when experts from business, research and education work together as one, an optimal environment for innovation is created.

Phase

• Initiation
• Procurement roadmap & process

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Training materials

Main Language

English

Source

European Institute of Innovation and Technology (EIT)

Version date

2015-2023

Link

https://eithealth.eu/programmes/hta-leadership/

Resource summary

Get insights about innovation by acquiring a general overview on innovation lingo as well as setting aside hinders for innovation.

EIT Health was established in 2015, as a ‘knowledge and innovation community’ (KIC) of the European Institute of Innovation and Technology (EIT). The EIT is made up of various KICs who each focus on a different sector, or area, of innovation – in this case, that is health and aging. The idea behind the EIT KICs is that innovation flourishes best when the right people are brought together to share expertise. The so called ‘knowledge triangle’, is the principle that when experts from business, research and education work together as one, an optimal environment for innovation is created.

More information: https://eithealth.eu/

Phase

• Initiation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

German

Source

Procurement Forum- German Ministry of Economy and Technology

Version date

2010

Link

https://procurement-forum.eu/resource/download/424/impulse-innovationen-oeffentlichen-beschaffungswesen.pdf

Resource summary

Practical guide on PPI from the German Ministry of Economy and Technology. It includes recommendations and best practice cases.

Phase

• Initiation
• Procurement roadmap & process

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

Spanish

Source

Procurement Forum- Spanish Ministry of Economy and Competitiveness

Version date

2011

Link

https://procurement-forum.eu/resource/download/453/Spain_PPI+Guide.pdf

Resource summary

Guidance document developed by the Spanish Government with the objective of a better implementation of PPI practices in Spanish public authorities.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

English

Source

Procurement Forum- proinno-europe- DG Enterprise and Industry, European Commission

Version date

2007

Link

https://procurement-forum.eu/resource/download/435/PRO+INNO+Europe+Paper+No.+1+%27Guide+on+dealing+with+Innovative+Solutions+in+Public+Procurement+-+10+elements+of+good+practice%27.pdf

Resource summary

This guide focuses on public procurement as part of a broader innovation strategy and explains how public procurement can motivate innovation.

Guide on dealing with innovative solutions in public procurement 10 elements of good practice for finance, for knowledge transfer and support for small business, for intellectual property management and for a high-quality regulatory environment.

This guide provides supportive elements for decision makers who want to develop and implement a public procurement policy that promotes innovation. It builds upon concrete examples that have been identified by practitioners and widely discussed with public and private experts. They reflect the current state of information on public procurement practices within the EU Member States that need to be adapted to national and local conditions by the relevant authorities at that level and to be implemented accordingly. In this respect, this guide should be considered only as a first step towards more favourable conditions for innovation through public procurement, requiring a continuous exchange of practical experience and full political commitment.

The PRO INNO Europe initiative offers further scope for implementing this guide, for example by creating a network of excellence between practitioners, sharing experiences and creating common services. In that context, the topics treated in the guide may be further developed and also promoted through the development of a user-friendly web site. In addition, the STEPPIN network on standards in procurement under Europe INNOVA will identify how governments can stimulate innovation by making reference to standards in their tenders. More of such practical steps are needed to fully exploit the possibilities of public procurement to contribute to achieving the objectives of innovation as part of the growth and jobs strategy.

Phase

• Initiation
• Procurement roadmap & process

Target audience

• Political decision makers
• Strategic public procurers
• Other stakeholders

• Low
• Medium

Type of resource

Courses

Main Language

English

Source

European Commission

Version date

2015

Link

https://eafip.eu/toolkit/

Resource summary

One-stop destination for online help in preparing your innovation procurement.

The eafip Toolkit provides support to policy makers in designing PCP and PPI strategies, and to procurers and their legal departments in implementing such procurements. It consists of three modules.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Courses

Main Language

English

Source

EAFIP

Version date

27th of October 2022

Link

WEBINAR - Introduction to Innovation Procurement - European Assistance for Innovation Procurement (eafip.eu)

Resource summary

A 90-minute webinar for European public buyers, suppliers and policy makers.

This webinar offered an introduction to Innovation Procurement specially addressed to public procurers who start to explore and apply this instrument.

The policy and legal foundations of Pre-Commercial Procurement and Public Procurement of Innovative solutions are discussed by experts and examples are showcased.

Phase

• Initiation

Target audience

• Political decision makers
• Strategic public procurers

• Low

Type of resource

Courses

Main Language

English

Source

EAFIP

Version date

14th of July 2022

Link

WEBINAR - Evaluation and testing: tools and methodologies - European Assistance for Innovation Procurement (eafip.eu)

Resource summary

A 1,5-hour webinar workshop for European public buyers, suppliers and policy makers.

In this webinar good practices were discussed regarding evaluation and testing tools and methodologies in the context of Innovation Procurement.

How to verify if solutions really tackle our needs?

How to measure key performance indicators? Which tools and methodologies can help us achieve sustainability goals?

Are there benchmarks and testing methods to validate innovative solutions?

Phase

• Initiation

Target audience

• Political decision makers
• Strategic public procurers
• Other stakeholders

• Medium
• High

Type of resource

Courses

Main Language

English

Source

EAFIP

Version date

15th of February 2022

Link

WEBINAR Workshop - Lessons Learned from Successful Innovation Procurement Projects (PCP & PPI) - European Assistance for Innovation Procurement (eafip.eu)

Resource summary

A 4-hour webinar workshop for European public buyers, suppliers and policy makers.

This workshop showcased Innovation Procurement projects (PCP & PPI) and leading experiences to find about the lessons learned and key tools for the strategic use of innovation procurement to tackle challenges in different sectors.

The workshop featured the perspective of public buyers and suppliers who share their insights and outcomes of the procurement.

Phase

• Initiation

Target audience

• Political decision makers
• Strategic public procurers
• Other stakeholders

• Medium
• High

Type of resource

Courses

Main Language

English

Source

European Commission

Version date

2022-2023

Link

Public procurement - YouTube

Resource summary

A selection of webinars form EU Grow on several topics related to Innovation procurement.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic public procurers
• Operative public procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

English

Source

European Commission

Version date

2014

Link

Public procurement as a driver of innovation in SMEs and public services - Publications Office of the EU (europa.eu)

Resource summary

This guide complements the guidance on public procurement of innovative solutions for procurement officers. This guidance has been published by the Procurement of Innovation Platform with EU financial support “Public Procurement of Innovation – Guidance for public authorities”.

The objective of the guide is to provide guidance for regional or national policy-makers on how to support specifically public procurement of innovative solutions (PPI). In this guide, PPI is envisaged in the framework of the European Union support programmes, namely Horizon 2020 and the European Structural and Investment Funds.

This guidance aims at encouraging inter-departmental cooperation and coordination, between the research and innovation department and the departments with important public procurement budgets at national and regional level, such as: construction, transport, health, environment or energy.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Other stakeholders

• Medium
• High

Type of resource

Other

Main Language

English

Source

European Commission

Version date

2023

Link

https://single-market-economy.ec.europa.eu/publications/public-procurement-innovation-how-do-start-ups-fit_en

Resource summary

Public procurement means more than just buying; it means investing.
Public procurement rules no longer deal just with ‘how to buy’; they are also concerned with ‘what to buy’. Increasingly, it is recognised that making good use of taxpayers’ money is about more than merely satisfying the primary needs of public bodies. The public rightly want to know not just whether a solution procured with public money is formally compliant with the rules, but also whether it delivers the greatest added value in terms of quality, cost-efficiency, environmental and social impact and opportunities for suppliers.
Public procurement as leverage for start-ups and start-ups as leverage for a better world. Public investment and innovation are both essential to meet the challenges of the post-pandemic recovery, the green and digital transitions, and the creation of a more resilient economy in the EU. As standardbearers of innovation, start-ups – and especially the most entrepreneurial and imaginative among them – can bring significant innovation into the public sector.

Phase

• Initiation

Target audience

• Strategic Public Procurers
• Operative Public Procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Training materials

Main Language

English

Source

InnoBuyer

Version date

6 June 2023

Link

Resource summary

Learn how to find organisational needs that require Innovation.
In this document, InnoBuyer gives procuring organisations some clues for demand-driven innovation, which starts with unmet need identification. These insights come from years of experience in the field of open innovation and innovation procurement by the InnoBuyer partners: F6S, Ticbiomed and Civitta.
Procuring more innovation is essential for economic growth and society's well-being
Investment and innovation are essential to meet the challenges of the post-pandemic economic recovery, the green and digital transition and the creation of a more resilient economy in the EU. The acquisition of innovation by public and private organisations enables, among other things, better and more efficient service delivery to citizens and customers. These organisations can acquire innovation via direct procurement from the market when a solution is available. However, public and private buyers frequently have unmet needs that require innovative solutions that are not yet on the market.
EU public procurement accounts for over 14% of GDP1, which could create a huge market for innovative products and services, and translate into industry growth, but its potential in this area remains underutilised.
Unmet needs should be in the driver’s seat.
Even if the supply side invests large budgets in innovation and new product development the impact of such spending is pointless if there is not a large customer base willing to buy those innovations (demand side).
Technology-push approaches have failed in many sectors because the developed solutions do not meet the requirements of customers. However, if innovation comes from a customer unmet need, there is a higher success rate, in terms of their application in practice and market uptake, because they have been developed side by side with the client.
More resources available in the project´s library: Library – InnoBuyer

Phase

• Initiation
• Procurement roadmap & process

Target audience

• Political decision makers
• Strategic Public Procurers
• Operative Public Procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

English

Source

European Commission

Version date

28/09/2021

Link

Resource summary

Public procurement of innovation (or, simply, Innovation Procurement) is the purchase by a contracting authority / entity of new or significantly improved products, services, or works compared to those already available on the market.
Innovation may or may not involve Research and Development (R&D). R&D is only one of a range of activities that can generate innovation. Other activities, some of which may be closely related to R&D without however meeting all the R&D criteria, may be conducive to innovation as well, e.g. software development, engineering, design work, etc.
1 Oslo Manual 2018, OECD, para. 2.14 https://www.oecd.org/science/oslo-manual-2018-9789264304604-en.htm  
2 Frascati Manual 2015, OECD, Chapter 2.4 https://ec.europa.eu/docsroom/documents/45975
3 R&D can cover activities up to the original development of a limited volume of first products or services in the form of a test series. R&D does not extend to commercial development activities such as quantity production, supply to establish commercial viability or to recover R&D costs, integration, customisation, incremental adaptations and improvements to existing products or processes. For details, please see the Communication “Pre-commercial Procurement: Driving innovation to ensure sustainable high quality public services in Europe”, COM(2007) 799 final.
Although R&D may be conducive to innovation, it is not innovation itself. The results of an R&D process have to reach the commercialisation phase in order to be considered
innovations. A prototype, for example, is not innovation. Public procurement of innovation should not be confused with public procurement of R&D: whilst it may involve R&D activities, as in the case of an Innovation Partnership, its ultimate end is to acquire innovative products, services, or works ready to be commercialised.

Phase

• Initiation
• Procurement roadmap & process

Target audience

• Political decision makers
• Strategic Public Procurers
• Operative Public Procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Courses

Main Language

English

Source

Procure4Health

Version date

18/05/2023

Link

Resource summary

The webinar held on 18 May of 2023 emphasised the significance of Public Procurement of Innovation (PPI) as a methodology that introduces new market opportunities for emerging innovative products, and fosters collaboration between start-ups and established companies.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic Public Procurers
• Operative Public Procurers
• Other stakeholders

• Low

Type of resource

Training materials

Main Language

English

Source

Horizon Europe NCP Portal

Version date

13/12/2022

Link

Resource summary

Technology Readiness Level, TRL is a method for defining the maturity of a product and its relation to the market. This type of measurement system was stablished by NASA, and the European Commission decided to introduce it in its research and innovation projects since H2020.
This tool analyses with examples the TRL depending on what your solution is with the aim to help participants to have a more accurate approachment in Horizon Europe projects.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic Public Procurers
• Operative Public Procurers
• Other stakeholders

• Low
• Medium
• High

Type of resource

Other

Main Language

French

Source

Resah

Version date

2023

Link

Resource summary

Different Guides related to hospital management, public procurement, public procurement of innovation etc... published by Resah, available in French, except the Guide on VBP available also in English.

Phase

• Initiation
• Procurement roadmap & process
• Implementation

Target audience

• Political decision makers
• Strategic Public Procurers
• Operative Public Procurers
• Other stakeholders

• Low
• Medium
• High